Executive Assistant

Positive Sum is a venture capital firm that backs founders pursuing their life’s work. Colossus is a media company that spotlights leaders in business and investing.

We are hiring an Executive Assistant to the CEO of Positive Sum and Colossus. This is an opportunity to play a key role supporting the leader of a growing venture capital firm and one of the most well-known media franchises in business and investing. You will be an integral part of a small and close-knit team.

Our ideal candidate is somebody who:

  • Loves to be “always on” and available to answer emails and texts
  • Displays excellent judgement when handling sensitive information
  • Takes pride in providing exceptional service that delights others
  • Is incredibly organized and detail-oriented
  • Finds joy in playing “calendar Tetris”
  • Enjoys tackling new challenges with a positive attitude
  • Demonstrates impeccable taste in people, places, and things

Responsibilities

  • Handle all calendaring and scheduling for the CEO, including booking and managing extensive national and international travel, and coordinating meetings and events with others
  • Manage scheduling, booking locations, and communicating with podcast guests
  • Communicate regularly with the CEO to stay organized and prepared for upcoming commitments
  • Host guests at our New York office and, occasionally, our Greenwich office
  • Manage our Greenwich office (likely a couple visits per month) including the firm’s physical mail
  • Plan logistics for our team offsites (hotels, restaurants, etc.)
  • Oversee our gift and swag program

Requirements

  • 2+ years of experience in roles requiring high degrees of organization and coordination in a fast-paced and dynamic environment
  • Responsive and timely in handling inbound requests
  • Exceptional attention to detail
  • “Customer service” mindset
  • High trust and integrity
  • Excellent communicator
  • Personable and pleasant to work with
  • Ability to quickly prioritize and re-prioritize tasks
  • Proactive problem-solver
  • Proficient in email and calendaring tools

Location & Details

This is an in-person position based out of New York City. You will occasionally be required to travel to our office in Greenwich, Connecticut (a 3 minute walk from the Greenwich Metro North station). Some additional travel may also be required.

The annual base salary for this role is $100,000 to $160,000, not including variable compensation and our benefits package. Actual compensation offers may vary from posted hiring range based upon work experience, education, and skill level, among other things.

How to Apply

Please use the form below to apply. We’d welcome a note that addresses why this job interests you and why you are a perfect candidate for it. Please also share a normal resume or your LinkedIn for us to quickly understand your background.